Careers

General Summary or Job Objective:

Undertake and manage all the operational tasks associated with the event, working effectively with a diverse range of individuals and groups to ensure the smooth running of the assigned event in line with INDEX Conferences & Exhibitions strategic plan, vision, mission, values, goals, and objectives.

Essential Functions:

• Develop a project plan: Create a detailed project plan that includes timelines, tasks, milestones, budget, and resource allocation.
• Communication and collaboration: Establish effective communication channels with stakeholders and team members. Hold regular team meetings to discuss progress and issues.
• Risk management: identify potential risks and develop a risk management plan. Be prepared to handle unexpected issues and changes.
• Vendor management: select and manage vendors carefully. Develop a clear scope of work, budget, and timeline for each vendor.
• Budget management: Develop and manage a budget for the event project. Ensure that all expenses are tracked and managed within the budget.
• Timeline management: Develop and manage a timeline for the event project. Ensure that all tasks are completed on time and milestones are achieved.
• Quality control: monitor the quality of deliverables and services. Ensure that all aspects of the event meet the standards and expectations of stakeholders.
• Evaluation and feedback: Collect feedback from stakeholders and team members. Evaluate the success of the event project and identify areas for improvement in future events.
• Post-event analysis: Conduct a post-event analysis to identify successes, areas for improvement, and lessons learned. Use this information to improve future events.
• Developing and managing project plans and timelines for events from start to finish.
• Coordinating with various departments, vendors, and stakeholders to ensure the success of the event
• Managing event logistics, including venue selection, catering, transportation, and accommodations
• Developing marketing and promotional materials for the event
• Overseeing the registration and ticketing process
• Managing the event on the day-of, including overseeing set-up and tear-down, managing staff and volunteers, and troubleshooting any issues that may arise

Qualifications and Experience:

• Bachelor degree in Business Management or any other related field.
• 5 years’ experience in Exhibition & Conferences in UAE.
• Minimum 3 years of team management experience.
• Must have a valid UAE driving license.
• Excellent interpersonal skills and a positive attitude in dealing with people.
• Fluency in English.
• Absolute understanding of the sales process
• Project Management Skills
• Ability to lead the team and project
• Committed to teamwork and account results
• Passionate customer focused attitude
• Strong communication skills in all disciplines including written, oral, email and presenting
• Strong organizational skills

To apply send your CV to hr@index.ae

General Summary or Job Objective:

Should have experience in Campaign Strategy & Development , Ad Creation & Optimization, Landing Page Strategy , Budget Management , Market Research.

Essential Functions:

•  Conduct market research and analysis to evaluate trends, brand awareness and competition ventures.
• Develop and implement effective Google Ads strategies tailored for B2B markets
• Organizing and oversee advertising/communication campaigns (social media, TV etc.), exhibitions and promotional events.
• Contact prospective customers by both telephone and email.
• Conduct A/B testing on landing pages to enhance lead generation efforts.
• Allocate and manage the budget for Google Ads campaigns effectively.
• Market Research to develop warm leads.
• Use database, CRM, or other software to track progress with new prospects.
• Write copy for diverse marketing distributions (brochures, press releases, website material etc.)
• Maintain relationships with media vendors and publishers to ensure collaboration in promotional activities.
• Identifying customers’ needs, researching customer issues, and providing prompt, clear solutions via phone calls.
• Prepare marketing plans.
• Conduct market surveys.
• Maintaining accurate records of customer interactions and sales transactions in CRM.
• Assist in product development and direct and evaluate the marketing strategies of establishments.
• Establish distribution networks for products and services, initiate market research studies and analyse their findings.
• Build and develop presentation slide decks and relevant marketing materials for meetings.
• Creatively develop a variety of regionally tailored and professional marketing materials in collaboration with Corporate Marketing.
• Establish and maintain positive relationships with internal teams at all levels.

Qualifications and Experience:

• Minimum of 2 years of marketing experience, preferably in Exhibition Industry.
• Arabic Language is preferred
• Must have a valid UAE driving license plus own car.
• Successful completion of a college/university program (preferably in Marketing, Digital Marketing or Communications)
• Proven experience utilizing various social media channels, including Facebook, Instagram, Twitter etc.
• Team player who can juggle multiple responsibilities and meet deadlines.
• Proactive self-starter with the ability to work independently, together with the ability to set priorities, solve problems, and be resourceful in a fast-paced environment.
• Experience working for a franchise or multi-unit business is an asset.
• Proficient with Microsoft Office; Excel, Word, Outlook, and PowerPoint are must

To apply send your CV to hr@index.ae

General Summary or Job Objective:

Manage various clients’ portfolios, responsible for sale activities and follow up, as well as the development of new revenue streams for INDEX Conferences and Exhibitions Org. Est, in line with INDEX Holding’s strategic plan, vision, mission, values goals and objectives.

Essential Functions:

• Achieve sales targets by Selling Exhibition space, Partnership and Sponsorship Packages and Customized participation packages . Additionally also sell Exhibition supporting services (Graphics, Media/PR, branded items)
• Establish and maintain strong client relationships with Government, Semi-Government and Private organizations across different sectors through regular close contact account management; which will include regular face to face meetings, telephone, mail and email communication
• Proactively seek new ways to increase the services offered to existing client and increase the income generated by selling more than one event in parallel
• Source and develop new business opportunities, through one’s own initiative and with the support and direction of management
• Follow up, support and action any potential new business clients as directed by Management
• Cold call prospective new business customers on a regular basis
• Retain portfolio of clients
• Manage sales opportunities in a structured and documented fashion
• Work closely with the project team in order to maintain a continuous knowledge of project status and to identify potential issues and or opportunities within or related to the project
• Communicate and coordinate appropriate account details to various teams and subcontractors in a timely fashion as per the policies and procedures to ensure client’s needs are known and dully met
• Respond to requests from the client in an efficient and timely manner
• Manage the sales process from initial opportunity through to the securing of the client purchase order and collection up to ensuring successful delivery, and after event service
• Issue invoices accurately and in a timely manner
• Collect dues in a timely manner
• Prepare and present periodic progress reports to Management.

Qualifications and Experience:

• Bachelor degree in Business Management, Marketing or any other related field.
• 3 years’ experience in Exhibition Sales in UAE.
• Proven track record of over achieving sales targets
• Must have a valid UAE driving license

To apply send your CV to hr@index.ae

General Summary or Job Objective:

To plays a crucial role in managing and optimizing all IT infrastructure that includes implementing and managing computer systems, servers, network devices, and storage infrastructure. Also to monitor system performance, identify bottlenecks, and implement necessary enhancement

Essential Functions:

• Assist in managing IT governance processes and ensure the IT investments and assets are safeguarded, managed and accounted for;
• Monitor all IT policies and procedures, computing standards, corporate data, proprietary information and intellectual property are identified, benchmarked, protected and catalogued;
• Monitor all Servers and IT Systems and Services that are running related to the IT Infrastructure and Cloud management. Ensure all are running optimally with no major errors while allowing best mechanism of monitoring of all running systems;
• Follow the best industry practice in batch management while allowing all the systems to be regularly updated with the latest approved batches by the Systems providers.
• Assist in implementation of the IT strategies, policies and procedures;
• Prepare the documentation for the IT infrastructure;
• Prioritize the development and implementation of the IT infrastructure and cloud projects;
• Identify new IT products and oversee IT related procurement management and vendor management;
• Manage the access rights to all relevant Infrastructure systems and servers;
• Manage and maintain the administration of the incident logs and track accordingly;
• Renew the contracts under network and infrastructure by checking with vendors and reviewing the contracts with the Management;
• Perform a restored data task periodically to ensure the consistency of the backup data and integration;
• Assist in controlling IT related risk by advising management and functional units on all IT policies and procedures;
• Ensure the confidentiality and protection of corporate data, proprietary information and intellectual property;
• Manage crisis situations, involving complex technical hardware or software problems and ensure adequate provision for business continuity and disaster recovery;
• Maintain all departmental technology requirements including hardware, support and infrastructure needs are met on time;
• Solicit, study and evaluate vendor proposals to obtain competitive prices and ensure cost effectiveness, in addition, identify and develop new vendors and supervise vendor management for the department;
• Execute the projects and budgets supporting the delivery of IT projects;

Qualifications and Experience:

• Degree in IT related discipline Computer Science or equivalent and additional professional technical training/certifications in System Administration;
• Certification in Microsoft, VMware, Cisco, and hands-on experience associated with backup, raid platforms and storage systems;
• Minimum 12 years of IT experience in Windows System Administration, Backup Solutions, Cisco Networking, and IP Telephony;
• Demonstrate knowledge of security standards and their applications;
• Exposure with the latest technology and research background will be an added advantage;
• Good project management skills
• Excellent communication skills in English, both written and oral. Arabic language is an advantage;
• Excellent organizational and time management skills; and

To apply send your CV to hr@index.ae

General Summary or Job Objective:

A Financial Controller is responsible for financial reporting to management and the board of directors, as well as compliance with government regulations

Essential Functions:

• Tracking, reporting, and analyzing budget variances
• Reviewing the company’s financial statements to ensure they are accurate
• Preparing month-end reports for management, including profit and loss statements, balance sheets, and cash flow statements
• Recommending changes in policies or procedures that will improve financial performance
• Forecasting future financial performance
• Preparing and analyzing budgets
• Providing accurate financial reports to management
• Collaborate with the CEO to develop budgets for the business on a quarterly basis.
• Monitor actual performance versus budget and report variances to management.
• Work within the general framework of a company’s overall accounting and reporting system and make sure that all relevant information is available for management use in running the business.

Qualifications and Experience:

• Bachelor’s degree in Finance, Accounting, or related field; CPA or CMA preferred.
• Minimum 5-8 years of experience in Finance in UAE.
• Sound knowledge and Experience in Finance, Audit and Taxation.
• Strong understanding of financial principles, accounting standards, and reporting.
• Excellent analytical and problem-solving skills.
• Proficiency in financial software and MS Office, especially Excel.
• Exceptional communication and interpersonal skills.

To apply send your CV to hr@index.ae

General Summary or Job Objective:

Manage various clients’ portfolios, responsible for sale activities and follow up, as well as the development of new revenue streams for INDEX Conferences and Exhibitions Org. Est, in line with INDEX Holding’s strategic plan, vision, mission, values goals and objectives.

Essential Functions:

• Achieve sales targets as defined by management of INDEX Conferences and Exhibitions Org. Est
• Establish and maintain strong client relationships through regular close contact account management; which will include regular face to face meetings, telephone, mail and email communication.
• Proactively seek new ways to increase the services offered to existing client and increase the income generated.
• Source and develop new business opportunities, through one’s own initiative and with the support and direction of management.
• Follow up, support and action any potential new business clients as directed by Management
• Cold call prospective new business customers on a regular basis.
• Retain portfolio of clients.
• Manage sales opportunities in a structured and documented fashion.
• Work closely with the project team in order to maintain a continuous knowledge of project status and to identify potential issues and or opportunities within or related to the project.
• Communicate and coordinate appropriate account details to various teams and subcontractors in a timely fashion as per the policies and procedures to ensure client’s needs are known and dully met.
• Respond to requests from the client in an efficient and timely manner.
• Manage the sales process from initial opportunity through to the securing of the client purchase order and collection up to ensuring successful delivery, and after event service.
• Issue invoices accurately and in a timely manner.
• Collect dues in a timely manner.
• Prepare and present periodic progress reports to the Manager.

Qualifications and Experience:

• Bachelor degree in Business Management, Marketing or any other related field.
• 5 years’ experience in Exhibition Sales in UAE.
• Proven track record of over achieving sales targets
• Must have a valid UAE driving license.
• Excellent interpersonal skills and a positive attitude in dealing with people.
• Fluency in both spoken and written Arabic and English.
• Absolute understanding of the sales process
• Strong understanding of the content of each exhibition
• Committed to teamwork and account results
• Strong motivation and a positive approach to researching and analyzing new business opportunities
• Strong, day to day, client management skills and ability to keep promises
• Passionate customer focused attitude

To apply send your CV to hr@index.ae

General Summary or Job Objective:

An Event Coordinator undertakes and coordinates all the operational tasks associated with the event working effectively with a diverse range of individuals and groups to ensure the smooth running of the assigned event in line with INDEX Conferences and Exhibitions strategic plan, vision, mission, values goals and objectives.

Essential Functions:

Event Planning and Production:

• Prepare plans and develop timetables with set deadlines in accordance with the project management process adopted by INDEX for the various event related activities
• Execute and coordinate all assigned areas of project management activity
• Coordinate the day to day activities of the event
• Interact closely and effectively with other departments and teams including the Project Manager, ensuring being briefed fully and correctly in all aspects
• Interact closely and clearly with other team members to monitor the progress of these activities, and their completion
• Assist other departments and teams to ensure the timely completion of these activities
• Maintain an ongoing progress report and produce periodic status reports of the event
• Attend to all stakeholders’ expectations by communicating through meetings, verbal, written and email forms
• Respond to requests from the client in an efficient and timely manner
• Actively seek to increase the income generated by the event in conjunction with the Project Manager, closely monitoring and actively reducing expenses.

Event Administration:

• Able to use own initiative in identifying, addressing and resolving day to day issues and challenges
• Able to work appropriate hours to complete tasks and meet goals
• Be the client advocate; ensure all issues and changes are met by the team
• Perform other duties as may occur and as instructed by INDEX Management
• Adhere to INDEX’s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate
• Research and develop event profile, identifying market leads and presenting these to the team and management

Qualifications and Experience:

• Bachelor degree in Event Management or any other related field.
• 2 years’ experience in Event operations (preferably in Conference & Exhibition)
• Strong understanding of the scientific content of each exhibition
• Committed to teamwork and account results
• Proficient with Microsoft Office (especially Excel and Word).
• Strong motivation and a positive approach to researching and analyzing new business opportunities
• Strong, day to day, client management skills and ability to keep promises
• Passionate customer focused attitude
• Strong communication skills in all disciplines including written, oral, email and presenting
• Idea generator, self-starter and ability to think outside the box
• Ability to cope with competing demands, to prioritize tasks and to manage time effectively
• Strong organizational skills
• A positive attitude to dealing with people
• Capable of hands on problem-solving, with ability to generate ideas and solutions
• Willingness to work extra hours to complete tasks and meet goals and targets
• Willingness to go the extra mile to support the team, the customer and the event

To apply send your CV to hr@index.ae

General Summary or Job Objective:

Handle the Media & PR requirements of the company by developing, implementing, monitoring and evaluating communications strategy in order to support the communication objectives and maximize positive exposure in local, national and international markets in line with INDEX Media’s strategic plan, vision, mission, values, goals and objectives.

Essential Functions:

• Prepare, plan and develop an effective media plan including but not limited to Public Relation Activities, Mass Media Activities, Journalism, Advertisement, Commercials, Publishing and Internet.
• Coordinate with respective managers, marketing and social media executives to prepare events’ Media & PR campaigns.
• Assist in creating and engaging an interesting content (posts, videos, promotions, etc.)
• Able to write proficiently well in Arabic & English both.
• Able to write press releases, reports, advertorials and speeches based on specific briefs.
• Create content for feeds and snippets in various social media sites.
• Able to write in an accurate, clear and complete style.
• Meet related deadlines.
• Must organize and conduct effective press events.
• Contact and attract the local and international members of the press to press events.
• Follow up with reporters on publications of press releases and other related articles.
• Ensure proper media coverage for undertaken activity or event.
• Maintain a good working relationship with members of the press.
• Maintain good archives for all publicized events.
• Manage booking of advertising space.
• Work closely with web developers to update news section on INDEX Media and other subsidiaries of INDEX Holding’s websites.
• Coordinate with the different (Probable) external clients to prepare their media campaigns.
• Liaise with designers for the execution of high-quality advertisements.
• Handle any related translation job.
• Develop reports about Media & PR activities.
• Grow fans, followers, engagement and work closely alongside other subsidiaries’ teams.
• Create and update daily, weekly and monthly reports.
• Put into effect plans and strategies that enhance corporate image.
• Media watch to safeguard corporate image of INDEX Media and other clients.
• Must able to create and maintain a data base of relevant members of the press.
• Liaise with Manager and team members to discuss objectives, media requirements and reasonable deadlines for the job.
• Able to work appropriate hours to complete tasks and meet goals.
• Perform other duties as may occur and as instructed by the Manager.
• Adhere to INDEX Media’s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate.

Qualifications and Experience:

• Bachelor degree in Journalism, PR or any related field.
• 3 years’ experience in Public relation and Media.
• Experience in handling press conference.
• Ability to pitch to media.
• Ability to run PR campaigns that deliver measurable results and meet objectives.
• Understanding of Social Media and solid experience working with bloggers.
• Excellent verbal and written Arabic and English communication skills and an ability to work individually on a project or in a team environment.

To apply send your CV to hr@index.ae