Careers

General Summary or Job Objective:

Undertake and manage all the operational tasks associated with the event, working effectively with a diverse range of individuals and groups to ensure the smooth running of the assigned event in line with INDEX Conferences & Exhibitions strategic plan, vision, mission, values, goals, and objectives.

Essential Functions:

• Develop a project plan: Create a detailed project plan that includes timelines, tasks, milestones, budget, and resource allocation.
• Communication and collaboration: Establish effective communication channels with stakeholders and team members. Hold regular team meetings to discuss progress and issues.
• Risk management: identify potential risks and develop a risk management plan. Be prepared to handle unexpected issues and changes.
• Vendor management: select and manage vendors carefully. Develop a clear scope of work, budget, and timeline for each vendor.
• Budget management: Develop and manage a budget for the event project. Ensure that all expenses are tracked and managed within the budget.
• Timeline management: Develop and manage a timeline for the event project. Ensure that all tasks are completed on time and milestones are achieved.
• Quality control: monitor the quality of deliverables and services. Ensure that all aspects of the event meet the standards and expectations of stakeholders.
• Evaluation and feedback: Collect feedback from stakeholders and team members. Evaluate the success of the event project and identify areas for improvement in future events.
• Post-event analysis: Conduct a post-event analysis to identify successes, areas for improvement, and lessons learned. Use this information to improve future events.
• Developing and managing project plans and timelines for events from start to finish.
• Coordinating with various departments, vendors, and stakeholders to ensure the success of the event
• Managing event logistics, including venue selection, catering, transportation, and accommodations
• Developing marketing and promotional materials for the event
• Overseeing the registration and ticketing process
• Managing the event on the day-of, including overseeing set-up and tear-down, managing staff and volunteers, and troubleshooting any issues that may arise
• Evaluating the success of the event and making recommendations for improvements in the future.

Qualifications and Experience:

• Bachelor degree in Business Management or any other related field.
• 5 years’ experience in Exhibition & Conferences in UAE.
• Minimum 3 years of team management experience.
• Must have a valid UAE driving license.
• Excellent interpersonal skills and a positive attitude in dealing with people.
• Fluency in English.
• Absolute understanding of the sales process
• Project Management Skills
• Ability to lead the team and project
• Committed to teamwork and account results
• Passionate customer focused attitude
• Strong communication skills in all disciplines including written, oral, email and presenting
• Strong organizational skills
• A positive attitude to dealing with people

To apply send your CV to hr@index.ae

General Summary or Job Objective:

Your role will involve supporting the Public Relations Officer (PRO) in coordinating and facilitating operations between the company and government organizations/authorities.

Essential Functions:

• Assist in organizing routine processing of MOHRE, GDRFA, Emirates ID, and medical examinations to ensure completion of necessary legal formalities.
• Maintain and assist in renewing and updating all worker visas and work contracts on time to ensure the organization’s records are current in labour and Immigration Departments.
• Assist the PRO in notifying employees of required documents before visa expiration and assist in obtaining new/renewal non-sponsor work permits.
• Maintain an updated understanding of government laws, staying informed about changes and providing advice.
• Collect and follow up with employees as instructed by the PRO to obtain all required documents.
• Prepare all Arabic NOCs/letters.
• Raise IPRs and settle invoices with the finance department.
• Coordinate with the HR team for any documentation requirement.

Qualifications and Experience:

• Bachelor’s degree in any field.
• Minimum 1 to 2 years of experience as a PRO.
• Solid understanding of UAE labor law, particularly Immigration rules and regulations.
• Excellent written and verbal communication skills in both English and Arabic.
• Strong typing skills in both English and Arabic.
• Proficiency in computer skills and IT knowledge of all government official smart apps, e-dirham, e-Government applications, and other Electronic Funds Transfer systems.

To apply send your CV to hr@index.ae

General Summary or Job Objective:

Should have experience in Campaign Strategy & Development , Ad Creation & Optimization, Landing Page Strategy , Budget Management , Market Research.

Essential Functions:

•  Conduct market research and analysis to evaluate trends, brand awareness and competition ventures.
• Develop and implement effective Google Ads strategies tailored for B2B markets
• Organizing and oversee advertising/communication campaigns (social media, TV etc.), exhibitions and promotional events.
• Contact prospective customers by both telephone and email.
• Conduct A/B testing on landing pages to enhance lead generation efforts.
• Allocate and manage the budget for Google Ads campaigns effectively.
• Market Research to develop warm leads.
• Use database, CRM, or other software to track progress with new prospects.
• Write copy for diverse marketing distributions (brochures, press releases, website material etc.)
• Maintain relationships with media vendors and publishers to ensure collaboration in promotional activities.
• Identifying customers’ needs, researching customer issues, and providing prompt, clear solutions via phone calls.
• Prepare marketing plans.
• Conduct market surveys.
• Maintaining accurate records of customer interactions and sales transactions in CRM.
• Assist in product development and direct and evaluate the marketing strategies of establishments.
• Establish distribution networks for products and services, initiate market research studies and analyse their findings.
• Build and develop presentation slide decks and relevant marketing materials for meetings.
• Creatively develop a variety of regionally tailored and professional marketing materials in collaboration with Corporate Marketing.
• Establish and maintain positive relationships with internal teams at all levels.

Qualifications and Experience:

• Minimum of 2 years of marketing experience, preferably in Exhibition Industry.
• Arabic Language is preferred
• Must have a valid UAE driving license plus own car.
• Successful completion of a college/university program (preferably in Marketing, Digital Marketing or Communications)
• Proven experience utilizing various social media channels, including Facebook, Instagram, Twitter etc.
• Team player who can juggle multiple responsibilities and meet deadlines.
• Proactive self-starter with the ability to work independently, together with the ability to set priorities, solve problems, and be resourceful in a fast-paced environment.
• Experience working for a franchise or multi-unit business is an asset.
• Proficient with Microsoft Office; Excel, Word, Outlook, and PowerPoint are must

To apply send your CV to hr@index.ae

General Summary or Job Objective:

An Event Coordinator undertakes and coordinates all the operational tasks associated with the event working effectively with a diverse range of individuals and groups to ensure the smooth running of the assigned event in line with INDEX Conferences and Exhibitions strategic plan, vision, mission, values goals and objectives.

Essential Functions:

Event Planning and Production:

• Prepare plans and develop timetables with set deadlines in accordance with the project management process adopted by INDEX for the various event related activities
• Execute and coordinate all assigned areas of project management activity
• Coordinate the day to day activities of the event
• Interact closely and effectively with other departments and teams including the Project Manager, ensuring being briefed fully and correctly in all aspects
• Interact closely and clearly with other team members to monitor the progress of these activities, and their completion
• Assist other departments and teams to ensure the timely completion of these activities
• Maintain an ongoing progress report and produce periodic status reports of the event
• Attend to all stakeholders’ expectations by communicating through meetings, verbal, written and email forms
• Respond to requests from the client in an efficient and timely manner
• Actively seek to increase the income generated by the event in conjunction with the Project Manager, closely monitoring and actively reducing expenses.

Event Administration:

• Able to use own initiative in identifying, addressing and resolving day to day issues and challenges
• Able to work appropriate hours to complete tasks and meet goals
• Be the client advocate; ensure all issues and changes are met by the team
• Perform other duties as may occur and as instructed by INDEX Management
• Adhere to INDEX’s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate
• Research and develop event profile, identifying market leads and presenting these to the team and management

Qualifications and Experience:

• Bachelor degree in Event Management or any other related field.
• 2 years’ experience in Event operations (preferably in Conference & Exhibition)
• Strong understanding of the scientific content of each exhibition
• Committed to teamwork and account results
• Proficient with Microsoft Office (especially Excel and Word).
• Strong motivation and a positive approach to researching and analyzing new business opportunities
• Strong, day to day, client management skills and ability to keep promises
• Passionate customer focused attitude
• Strong communication skills in all disciplines including written, oral, email and presenting
• Idea generator, self-starter and ability to think outside the box
• Ability to cope with competing demands, to prioritize tasks and to manage time effectively
• Strong organizational skills
• A positive attitude to dealing with people
• Capable of hands on problem-solving, with ability to generate ideas and solutions
• Willingness to work extra hours to complete tasks and meet goals and targets
• Willingness to go the extra mile to support the team, the customer and the event

To apply send your CV to hr@index.ae

General Summary or Job Objective:

Handle the Media & PR requirements of the company by developing, implementing, monitoring and evaluating communications strategy in order to support the communication objectives and maximize positive exposure in local, national and international markets in line with INDEX Media’s strategic plan, vision, mission, values, goals and objectives.

Essential Functions:

• Prepare, plan and develop an effective media plan including but not limited to Public Relation Activities, Mass Media Activities, Journalism, Advertisement, Commercials, Publishing and Internet.
• Coordinate with respective managers, marketing and social media executives to prepare events’ Media & PR campaigns.
• Assist in creating and engaging an interesting content (posts, videos, promotions, etc.)
• Able to write proficiently well in Arabic & English both.
• Able to write press releases, reports, advertorials and speeches based on specific briefs.
• Create content for feeds and snippets in various social media sites.
• Able to write in an accurate, clear and complete style.
• Meet related deadlines.
• Must organize and conduct effective press events.
• Contact and attract the local and international members of the press to press events.
• Follow up with reporters on publications of press releases and other related articles.
• Ensure proper media coverage for undertaken activity or event.
• Maintain a good working relationship with members of the press.
• Maintain good archives for all publicized events.
• Manage booking of advertising space.
• Work closely with web developers to update news section on INDEX Media and other subsidiaries of INDEX Holding’s websites.
• Coordinate with the different (Probable) external clients to prepare their media campaigns.
• Liaise with designers for the execution of high-quality advertisements.
• Handle any related translation job.
• Develop reports about Media & PR activities.
• Grow fans, followers, engagement and work closely alongside other subsidiaries’ teams.
• Create and update daily, weekly and monthly reports.
• Put into effect plans and strategies that enhance corporate image.
• Media watch to safeguard corporate image of INDEX Media and other clients.
• Must able to create and maintain a data base of relevant members of the press.
• Liaise with Manager and team members to discuss objectives, media requirements and reasonable deadlines for the job.
• Able to work appropriate hours to complete tasks and meet goals.
• Perform other duties as may occur and as instructed by the Manager.
• Adhere to INDEX Media’s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate.

Qualifications and Experience:

• Bachelor degree in Journalism, PR or any related field.
• 3 years’ experience in Public relation and Media.
• Experience in handling press conference.
• Ability to pitch to media.
• Ability to run PR campaigns that deliver measurable results and meet objectives.
• Understanding of Social Media and solid experience working with bloggers.
• Excellent verbal and written Arabic and English communication skills and an ability to work individually on a project or in a team environment.

To apply send your CV to hr@index.ae

General Summary or Job Objective:

This role is responsible Accounting Manager who will be supervising, tracking, and evaluating day-to-day activities. In addition to establishing financial status by developing and implementing systems for collecting, analyzing, verifying, and reporting financial information

Essential Functions:

• Manage and oversee the daily operations of the accounting department including:
  • Month and end-year process
  • Accounts payable/receivable
  • Cash receipts
  • Aging reports
  • General ledger
  • Payroll and utilities
  • Treasury, budget
  • Cash forecasting and cash flow management
  • Revenue and expenditure variance analysis
  • Capital assets reconciliations
  • Trust account statement reconciliations, check runs
  • Fixed asset activity

• Monitor and analyze accounting data and produce financial reports or statements
• Establish and enforce proper accounting methods, policies, and principles
• Coordinate and complete annual audits
• Provide recommendations
• Improve systems and procedures and initiate corrective actions
• Assign projects and direct staff to ensure compliance and accuracy
• Meet financial accounting objectives
• Establish and maintain fiscal files and records to document transaction

Qualifications and Experience:

• Bachelor’s degree in Accounting or Finance
• CPA certification preferred
• Proven working experience as Accounting Manager
• Ability to manipulate large amounts of data
• Proven knowledge of accounting principles, practices, standards, laws, and regulations
• High attention to detail and accuracy
• Ability to direct and supervise

To apply send your CV to hr@index.ae

General Summary or Job Objective:

Promote company’s product and services, maintain a relevant database of potential and existing clients and effectively and efficiently, in line with INDEX Design’s strategic plan, vision, mission, values goals and objectives.

Essential Functions:

• Generate/qualify new leads and pass them on to sales team
• Work closely with Manager of Marketing and Sales to execute Marketing Strategy
• Conduct Business Development Activities (networking, in-person meetings, cold calling, email campaigns, social media posts) with the aim to generate leads
• Optimize use of company CRM to general revenue
• Generate and Maintain client database
• B2B Networking
• Register the company as a vendor with venues, potential clients, government portals, etc.

Qualifications and Experience:

• Bachelor degree in Business Management, Marketing or any other related field.
• 3-5 years’ experience in developing and executing a B2B marketing strategy in the same industry
• Experience in Cold calling & Email and social media campaigns
• Must have a valid UAE driving license.
• Excellent interpersonal skills and a positive attitude in dealing with people.
• Fluency in both spoken and written Arabic and English.
• Committed to teamwork and account results
• Strong motivation and a positive approach to researching and analyzing new business opportunities
• Strong, day to day, client management skills and ability to keep promises
• Passionate customer focused attitude

To apply send your CV to hr@index.ae

General Summary or Job Objective:

The main role of a Production Supervisor is to oversee the workshop and project and wok in line with INDEX Design vision and mission.

Essential Functions:

• Ability to review designs, drawings and work closely with the design department to ensure production objectives are met.
• Monitor budget for each project: Including purchasing new materials, use of in-house materials, logistics and manpower.
• Monitor day-to- day factory production procedures
• Submitting document for necessary venue approvals.
• Working on inquiring quotation from supplier for the outsource job.
• Assisting in preparation of BOQ of the job
• Responsible for site inspections prior production
• Coordinating with site foremen for smooth production & Installation.
• Ensuring the work is deliver with high quality & standard as per the company guidelines and client expectations.
• Maintaining good relations with the vendors & Suppliers.

Qualifications and Experience:

• Experience in managing a production facility for an events company, including procurement, labour management, production floor management, stock keeping, on-site installation, and supervision.
• Production experience covering carpentry, acrylic work, welding, paint work and digital printing.
• Valid UAE Driving license is a must
• 2 years of local experience
• Bachelors in Architecture or Civil Engineering or Structural Engineering

To apply send your CV to hr@index.ae